An event to connect business leaders and educate through round table panel talks. The brief was straightforward for this event; the client wanted a tech-heavy space which could be used as a lounge area, as well as 6 round table panel talks.

INTRODUCTION

Aimed at connecting business leaders and fostering educational discussions through round table panel talks. The client's straightforward brief called for a tech-heavy space, functioning as both a lounge area and hosting six round table panel talks. Leveraging their in-house expertise, the events team transformed The White Space into 'The Studio'. Large media walls, instant information displays, registration desks, coffee bars, and bespoke branding were seamlessly integrated to create an immersive experience. Collaborating with Routes Coffee and Boulevard Events for catering, Ministry Venues delivered a fully serviced DDR package with a flexible schedule akin to an airport lounge-style service. The event's hybrid nature, facilitated by video conferencing and in-house Wi-Fi with speeds up to 1GB, allowed international audiences to engage in real-time discussions during the breakout sessions.

THE CLIENTS VISION

The client's vision was to bring together influential business leaders and offer a platform for knowledge sharing and collaboration. The round table panel talks were designed to educate and empower attendees, fostering discussions on relevant industry topics.

A TECH INFUSED SPACE

Ministry Venues' in-house events team rose to the challenge, transforming 'The Studio' in the White Space into a cutting-edge space. Large media walls displaying instant information and updates, along with strategically placed registration desks and coffee bars, enhanced the attendee experience. The lounge seating and networking activities further facilitated meaningful interactions among guests.

COLLABORATION 

Working alongside trusted partners, Routes Coffee and Boulevard Events, Ministry Venues delivered a fully serviced Day Delegate Rate (DDR) package with barista coffee. The flexible schedule emulated an airport lounge-style service, ensuring attendees had the freedom to maximise their networking opportunities.

HYBRID BREAKOUTS

In line with the client's global reach, Ministry Venues hosted breakout sessions within the meeting rooms, integrating video conferencing facilities for fully hybrid interactions. This enabled international attendees to participate actively in the round table panel talks, contributing to real-time discussions.

SEAMLESS CONNECTIVITY 

The tech-heavy event relied on the venue's in-house Wi-Fi, boasting impressive speeds of up to 1GB. This ensured a seamless digital experience for attendees, empowering them to fully engage in the event's dynamic discussions and networking opportunities.

THE OUTCOME

Ministry Venues' meticulous planning, tech expertise, and seamless execution resulted in a resounding success for the round table panel event. Attendees praised the immersive experience, the flexible schedule, and the opportunity to connect with business leaders from around the world.

CONCLUSION 

The successful execution of this tech-infused round table panel event exemplifies Ministry Venues' commitment to meeting client needs and delivering outstanding experiences. By leveraging cutting-edge technology, collaborative catering partnerships, and in-house expertise, the event became a powerful platform for connecting business leaders, fostering knowledge exchange, and facilitating meaningful discussions.